Facilities management
Every building, every asset, on one compliance map.
Facility inspection software for the recurring checks a multi-site portfolio carries: sprinklers, alarms, extinguishers, emergency lighting and generators. Hovermarks puts every building's checks on one platform, so a regional manager sees compliance for every site from one dashboard, refreshed on every load, and every check is tied to the device it was done on.
The challenges we hear most often
- Paper logs and spreadsheets that go missing during audits
- Reactive maintenance instead of planned compliance
- Subcontractors with no visibility into the asset register
- Statutory cycles running on different clocks per building, with nobody holding the master calendar
What a US building portfolio has to evidence
The cycles below come from the NFPA standards and the jurisdiction, not from Hovermarks. What changes with software is where the record lives and whether it is tied to the device that was checked.
Fire sprinkler systems
NFPA 25. Weekly or monthly gauges and valves, quarterly alarm devices, annual inspection, 5-year internal.
Record per system component with the date, the result and who did it.
Fire alarm systems
NFPA 72. Monthly to annual per Table 14.3.1, with waterflow and supervisory devices semi-annual in the 2025 edition.
Inspection and test record per device.
Portable extinguishers
NFPA 10. Monthly visual, annual maintenance, 6-year internal examination, hydrostatic test at 5 or 12 years.
Tag and record per unit, all four clocks visible.
Emergency and exit lighting
NFPA 101. 30-second functional test every 30 days, annual 90-minute test.
Result per luminaire with the test duration.
Emergency generators
NFPA 110. Weekly inspection, monthly test under load, annual load bank where monthly loading falls short, 4-hour test every 3 years for Level 1.
Log per test with load and duration.
Fire door assemblies
NFPA 80. Annual inspection and functional test.
Record per door with deficiencies and repairs.
Elevators
ASME A17.1 and the state or city code. Periodic inspection and test on the jurisdiction's cycle.
Certificate per car with the inspection date.
Building water systems
ASHRAE 188. Monitoring on the water management program's schedule.
Program log per control point.
Electrical equipment
NFPA 70B (2023). Condition-based maintenance intervals.
Maintenance record per item with its condition rating.
Backflow preventers
Local water authority. Annual test by a certified tester.
Test report filed with the authority.
What Hovermarks gives you
- Per-asset PPM schedules with auto-reminders
- Water hygiene logbook at outlet level: weekly flushing of infrequently used outlets and monthly sentinel temperatures with the run time recorded
- Invite subcontractors with the Contractor role: limited access, no charge until you assign them a seat
- White-label customer portal for landlords and tenants
- Branded PDF reports with QR back-link
Use case
How a multi-site FM provider would use it
A regional FM team can print QR label sheets and branded cards for every site, import their statutory schedule from a CSV, and go live the same week. Each engineer's checks sync to head office and appear on the central dashboard, audit packs are exportable on demand, and subcontractors are invited with the Contractor role. They sign in with their email and only get a paid seat when the admin assigns one. When the fire authority or an insurer asks for the record on a specific door or outlet, the answer is a scan at the asset, not a search through three contractors' folders.
Frequently asked questions
- What does facility inspection software do?
- It gives every device in a building a QR-tagged record that opens the right checklist on scan, schedules the next check on the cycle the standard sets, and produces a verifiable PDF report tied to that device. Sprinkler, alarm, extinguisher, emergency lighting and generator checks sit on one calendar instead of in separate contractors' files.
- Can contractors use it without a paid seat?
- Yes. Contractors are invited with the Contractor role and sign in with their email. They only take a paid seat when the admin assigns one, and their completed checks appear on the central dashboard like everyone else's.
- How much does it cost?
- From $19 per user per month on Starter and $49 on Professional, with a 30-day free trial and no card required. Shareable portal links open without a Hovermarks login.
Stop chasing paperwork.
Start proving compliance.
Tag your first asset, run your first inspection, and pull a signed evidence pack, all on your free 30-day trial. No credit card required.