Property management
Show landlords, tenants, and insurers the full picture, without giving them a login.
Property compliance inspection software for property managers: sprinklers, alarms, fire doors, elevators, boilers and water systems, every renewal cycle. Hovermarks keeps each building's compliance record current and ties every entry to the device, door or system it belongs to. Owners receive branded PDF reports with the inspector's sign-off.
The challenges we hear most often
- Compliance evidence scattered across drives and email
- Annual safety reports that expire silently
- Tenant and landlord queries that consume the back office
- A freeholder or buyer asking for the evidence pack at short notice
What a US managed property has to evidence
The cycles below come from the NFPA standards and the jurisdiction. Hovermarks changes where the record lives and whether it is tied to the device or door that was checked.
Sprinklers, alarms and extinguishers
NFPA 25, NFPA 72, NFPA 10. Weekly or monthly through annual and multi-year tasks.
Record per component.
Fire door assemblies
NFPA 80. Annual inspection.
Record per door.
Emergency and exit lighting
NFPA 101. 30-day and annual 90-minute tests.
Result per luminaire.
Elevators
ASME A17.1, state or city code. Periodic inspection and test on the jurisdiction's cycle.
Certificate per car.
Boilers and pressure vessels
State boiler law, ASME CSD-1. Annual or biennial inspection by the jurisdiction.
Certificate on display.
Backflow preventers
Local water authority. Annual test.
Report filed.
Cooling towers and building water
ASHRAE 188, local registration rules. Water management program; some cities require registration and quarterly inspection.
Program log.
Emergency generators
NFPA 110. Weekly inspection, monthly load test.
Log per test.
Smoke and CO alarms in units
Local code, NFPA 72 Chapter 29. Tested at turnover and on the code's cycle.
Record per unit.
Pools and spas
State health code. Daily or weekly water tests.
Log per test.
What Hovermarks gives you
- Per-property compliance dashboard
- Branded PDF reports per property
- Auto-renewal reminders for gas, electrical, fire safety, and water hygiene (Legionella)
- Resident-facing QR codes for fire door evidence
Use case
How a managing agent would use it
A managing agent onboarding a residential portfolio can prove statutory compliance to the freeholder during handover. Each block's records go out as a branded PDF or an auditor pack covering the period, instead of zipped folders, and back-office time is freed up from chasing reports. When a certificate is about to lapse, the reminder goes to the person who books the engineer, and when the engineer's report arrives it is filed against the appliance or door it covers, so the record is current the next time a landlord asks for it.
Frequently asked questions
- What does property compliance software do?
- It gives each building a compliance dashboard fed by the checks done on its devices, doors, elevators and systems. Renewal reminders fire on the cycle each standard sets, and, with the public status panel switched on, scanning any tagged asset shows when it was last examined and when the next is due, without a login.
- Can landlords and insurers see the evidence without an account?
- Yes, in two ways. With the public status panel switched on, anyone who scans a tagged asset sees when it was last examined and when the next examination is due. For the full record, you send the branded PDF report, or an auditor pack covering the period, which they read with no account.
- How much does it cost?
- From $19 per user per month on Starter and $49 on Professional, with a 30-day free trial and no card required. People who scan tags or read an auditor pack you send them never take a seat.
Stop chasing paperwork.
Start proving compliance.
Tag your first asset, run your first inspection, and export an auditor pack, all on your free 30-day trial. No credit card required.